ADMINISTRATIVE ASSISTANT- FS4, FS4
ADMINISTRATIVE ASSISTANT- FS4, FS4
- 1 Vacancy
- 224 Views
Employee type
Travail à Temps PleinPosition
Professionnel expérimenté
Offer Salary
Négociable
For Freelance
Non
Application deadline
août 18, 2026
Job Description
Job Network : Management and Administration Job Family : Administration Category and Level : Field Service, FS-4 Recruitment Type : Temporary Opportunities Duty Station : DAKAR Department/Office : United Nations support for the Cameroon-Nigeria Mixed Commission Deadline : Aug 18, 2026
Responsibilities:
Within delegated authority, the Administrative Assistant FS-4 will carry out the following duties:
Human Resources Management
• Initiate, review, process and follow-up on actions related to the administration of the unit's human resource activities, e.g., recruitment of staff and consultants, placement, promotion, relocation, performance appraisal, job classification review, separation of staff members, training, etc., ensuring consistency in the application of UN rules and procedures.
• Participate in the selection of candidates for the Section; evaluate and screen applications of such candidates, prepare profiles of candidates, conduct preliminary interviews and identify short-lists of candidates.
• Respond to enquiries and provide information and advice to staff regarding administrative procedures, processes and practices, conditions of service, duties and responsibilities.
• Oversee the maintenance of the Section's vacancy announcement files and keep track of status of current vacancy announcements; ensure that recommendations regarding changes in contractual status of staff comply with established procedure and policy; prepare documents for promotion, special post allowance, review of entry level and within grade allowance panels. Budget and Finance
• Assist in the preparation and review of financial and human resource proposals and consolidate the budget and work programme with respect to the Section's budget, trust funds, grants and procurement.
• Consolidate data received from other unit's regarding budget submissions; assist in preparation of supporting narrative and tables regarding the budget cost estimates, coordinate with other sections regarding any clarification or additional input required for the formulation of the yearly section budget.
• Review expenditures and compare with the field mission approved budget; prepare adjustments as necessary. Assist the manager in the elaboration of resource requirements for budget submissions; coordinate with other finance and budget staff on related issues during the preparation of the budget report.
• Assist in the preparation of budget performance submissions and in the finalization of budget performance reports.
• Monitor integrity of various financial databases and verify accuracy of input data, ensuring consistency of data recorded.
• Review requisitions for goods and services to ensure correct objects of expenditure have been charged and availability of funds. General Administration
• Draft routine correspondence to respond to inquiries in respect to relevant administrative, financial audit and personnel matters; schedule meetings and appointments; maintain files of administrative instructions and other rules and regulations; provide guidance and training to other administrative assistants.
• Coordinate extensively with service units and liaise frequently with internal team members both at the Headquarters and in the field.
• Perform other related administrative duties, as required e.g., operational travel plan for unit/section; attendance and leave recording; physical space allocation plans and the identification of office technology needs and maintenance of equipment, software and systems, assist with the organization and coordination of seminars, conferences and translations.
• Guide, train and supervise more junior level staff.
• Perform other duties as required
Education:
High school or equivalent diploma is required. Technical or vocational certificate in administrative services, finance, human resources, business administration or personnel management is required.
Work Experience:
At least 6 years of progressively responsible experience within the United Nations system or the private sector in the field of administrative services, finance, accounting, human resources, or in other related fields is required Hands-on experience with UN administrative/financial policies and practices is desirable Experience with the use of ERP (e.g. UMOJA) is desirable
Skills
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Job Overview
-
Location
Dakar, Dakar, Dakar, Senegal
-
Offered Salary
Négociable
-
Qualification
Professionnel expérimenté
-
Functional Area
Administration
-
Degree Level
Licence
-
Industry
Services Juridiques et Professionnels , Organisations non gouvernementales (ONG) -
Date Posted
il y a 2 mois
-
Apply Before
août 18, 2026
