Logistics Coordinator - M/F

MISSION AND MAIN ACTIVITIES

The Logistic coordinator must define the objectives and technical orientations of the mission, propose strategies consistent to support the medical and humanitarian needs of the areas of intervention, and provide technical support to all the mission's logistics teams.

IMPLEMENT THE OPERATIONAL LOGISTICS STRATEGY

• Participate actively in the elaboration and update of project planning, budgets, proposals and any emergency operations, give support in strategies definition and provide advice to the Head of Mission in the translation of the identified logistical/technical needs into objectives, priorities, and resources needed for the mission. 
• Establish a mission procurement plan in accordance with the validation of the expenditures scale 
• Liaise with all supply chain actors (government authorities, private companies, INGO partners and clusters) and insure procurement of Drugs; NFI and others in accordance with international and local laws. Both nationally and internationally. 
   

MONITORING THE IMPLEMENTATION OF LOGISTICS ACTIVITIES AND PROCEDURES

• Follow up the activities and support the mission in the different sectors, which involve logistics: construction and rehabilitation, warehousing and supply of medical and non-medical material, transport, communications, water and sanitation, fleet and engines management, assets control, security and reporting, etc. 
  Implement and apply ALIMA harmonized validated procedures and documentation. 
• Reinforce controls and enhance training on use.
• Accountable to ensure compliance of ALIMA standards, protocols and procedures. His role requests to report to the Head of Mission on the development of the ongoing programs and proposing reorientation strategies, with contribution and technical approval of the Logistics Desk Manager, when needed.
   

MANAGEMENT OF LOGISTICS TEAMS AND HR POLICIES

• Responsible for the proper application of HR policies and associated processes (recruitment, capacity building (induction, coaching, training), briefing/debriefing and internal communication) in order to ensure both the sizing and the amount of knowledge required for the activities he/she is accountable for. 
• Develop activities planning, action plans, appraisal & evaluation for Logistics managers and other national positions.
• Review and adapt consequently and timely all jobs description for the national logistics staff.
• Responsible for ensuring technical reference, supporting logistics teams on all technical issues in the mission, and providing basic guidelines and knowledge to programs staff to follow procedures. He has to assume their implementation.
   

MANAGEMENT OF ASSETS AND PREMISES STRUCTURES AND EQUIPMENT

• Monitoring and follow up the registration, codification, and tagging of all new assets, purchased or donated.
• Ensure that all in-use equipment is recorded and tagged.
• Set and supervise a regular physical inventory of the assets list. Keep the assets list updated.
• He is responsible for ensuring installation and maintenance of functional office space(s) and lodging facilities in an adequate living condition, as well as all the equipment required.
• Supervise the proper use and maintenance of IT (computers, software, backups, etc.), office, communication, transportation, and energy equipment.
• Assume and raise reports on assets for each donor as references for audit and control. Proceed to inquiries/investigations in case of damage or loss on any asset for reporting.
   

MONITORING OF SECURITY AND RISKS MANAGEMENT

• Elaborate, define, and monitor technical aspects of the risk reduction policy, transport, communication, protection, identification, and preparation of the technical aspects of the mission security policy and guidelines, evacuation plan, and contingency plan, performing day-to day monitoring security rules observation and reporting of any problem to the HoM.
• Create an appropriate environment to facilitate the exchange of information on security situations and will be the security backup in the absence of the HoM.
• Develop tools to proceed to elaborate a risk analysis report and update the different SOPs (base, coordination, and mission).
• Collect and compile all useful and relevant information from his network then to share timely within the mission or with dedicated staff.
• He has to establish good communication means in the Mission (including numbers & frequencies), allowing permanent communication between capital, projects, bases and HQ. 
• Provide all staff in the Mission benefits a welcome briefing on security SOP’s and from proper training on some topics, like on how to use communications equipment (e.g. satellite phones, HF/VHF radios, computers, etc.),
• Manage plannings of trainings with organizations in charge of safety and security such as INSO or UNDSS
• The role of the logistics coordinator is to ensure the setup of security measures and their application by all ALIMA staff in the mission.
   

SETTINGS AND IMPROVEMENT OF REPORTING

• Analyze monthly projects reports, comments and send feedback to all logistics managers before consolidation of the monthly mission report. 
• Provide, on weekly or monthly bases, reporting on activities from projects/mission evolution on the technical/logistics perspective and propose corrections if needed. Consult the logistics referent in case of amendment.
• Improve contents of report, monitor closely results of procurement follow up, stocks management and value, fuel consumptions and action points.
• Role and responsibility to ensure quality of reporting, exchanges and sharing of reliable information and data.
   

REPRÉSENTATION

• On request of the Head Of Mission, represent ALIMA in meetings with Authorities and other NGOs for technical/logistics or security related issues.
• Implementation of preventive measures against abuse of power, gender-based and sexual violence:
• Ensures that his/her team, partners, and community members are aware of ALIMA's policy and have access to information (complaint reporting mechanism, focal point, etc.).
• Facilitates the organization of training and awareness sessions 
• Implements standards for the prevention of abuse of power, gender-based violence, and sexual violence.
• Ensures that the members of his/her team and those of the partners involved in the project (Ministry of Health, national partners, etc.) follow the training and awareness sessions and apply the rules of abuse prevention.
• Contributes to creating and maintaining a nurturing and protective environment for the team, community members, and partners involved in the project. 
   

EXPERIENCES ET COMPETENCES
Experiences
 

• Essential, Degree/diploma: Degree and specialization in Humanitarian Logistics
• Minimum of 2 years of demonstrable  experience as Logistics coordinator with ALIMA or other INGO.
• Medical logistics knowledge (biomed equipment, wash, etc..) is an asset
• Working experience at management positions is essential.
• Working experience with an International medical NGO in South Sudan is a strong asset.
• Experience in emergency and degraded security contexts strongly preferred
• No mobility constraint across the country;
• Computer skills, including advanced level of Excel and GSuite
   

Qualities of the candidate
 

• Professional rigor
• Discretion
• Calm, excellent stress management and composure
• Very good communication and listening skills
• Ability to adapt
• Excellent comprehension skills
• Training and coaching skills
• Analytical and critical thinking skills
• Organizational skills and autonomy
• Writing skills
• Negotiation skills.
• Ability to prioritize and work under pressure
• Ability to adapt and diplomacy
• Ability to work in a team in multicultural contexts
   

Languages
Fluency in English (oral and written) essential
 

DOCUMENTS TO BE SENT
To apply, please send your CV and Cover Letter on our job page.
N.B: Applications are processed in the order of arrival and we reserve the right to close the offer before the term initially indicated if a good application is successful.
Only full applications (CV + answer to questions) will be taken into account.
Only accepted applications will be contacted.
Female candidates are strongly encouraged to apply.